Terms and conditions

Terms of Use

Effective Date: 16th July 2026

1. Acceptance of Terms

Welcome to TAP ("TAP, Platform," "we," "our," or "us").

By creating an account, registering a child athlete, accessing, or using the Platform, you agree to be bound by these Terms of Use ("Terms"). If you are registering or managing an account on behalf of a minor, you represent and warrant that you are the parent or legal guardian of that minor and have authority to accept these Terms on their behalf.

If you do not agree to these Terms, do not use the Platform.

2. Purpose of the Platform

The Platform provides tools and services related to youth sports, including but not limited to:

• Athlete profiles

• Event awareness

• Scheduling and communications

• Recruiting and scouting visibility

• Educational and development resources

The Platform does not provide medical, coaching, legal, or professional advice.

3. Eligibility

Parent or Guardian Accounts

To create or manage a minor athlete's account, you must:

• Be at least 18 years old;

• Be the parent or legal guardian of the athlete; and

• Have authority to consent to the athlete's participation and data processing as described herein.

Minor Athlete Accounts

Athletes under the age of 18 may only use the Platform under the supervision and authorization of a parent or legal guardian.

Parents remain responsible for all activity conducted through their child's account.

4. Parent Consent for Minor Athlete Profiles

By creating, maintaining, or approving a minor athlete profile, you:

1. Consent to the collection, use, and disclosure of your child's information as described in our Privacy Policy.

2. Represent that all information provided is accurate.

3. Authorize the Platform to display approved profile information to authorized users, coaches, clubs, academies, scouts, recruiters, brands and other participants as permitted by platform settings.

4. Understand that athletic performance information, achievements, statistics, photos, videos, and related content may be visible to authorized users.

You may modify or remove profile information subject to our data retention policies.

5. Account Registration and Security

You agree to:

• Provide accurate and current information;

• Maintain the confidentiality of login credentials;

• Promptly notify us of unauthorized account access;

• Keep athlete information current.

You are responsible for all activities conducted through your account.

6. Athlete Profile Content

Parents, guardians, and authorized users may upload:

• Biographical information;

• Athletic statistics;

• Academic information (if applicable);

• Photos and videos;

• Links to highlight reels and social media accounts;

• Certifications and achievements;

• Contact details;

• Other related content.

You represent that:

• You own or have permission to use all uploaded content;

• Uploaded content does not violate any law or third-party rights;

• Information is truthful and not misleading.

7. Media Release and Content License

By uploading content, you grant the Platform a worldwide, non-exclusive, royalty-free license to:

• Host;

• Store;

• Display;

• Reproduce;

• Distribute; and

• Process

such content solely for operating, improving, promoting, and providing Platform services.

You retain ownership of your content.

8. Communications

By registering, you consent to receive communications relating to:

• Account administration;

• Event notifications;

• Safety alerts;

• Platform updates;

• Customer support.

Marketing communications may be governed by separate consent choices where required by law.

9. Safety and Conduct

Users may not:

• Harass, threaten, or abuse others;

• Impersonate another person;

• Upload false or misleading information;

• Post offensive, discriminatory, or unlawful content;

• Attempt unauthorized access to systems or accounts;

• Use the Platform for commercial solicitation without authorization.

We reserve the right to remove content or suspend accounts that violate these Terms.

10. Recruiting, Scouting, and Third-Party Interactions

The Platform may facilitate connections between athletes’ representatives, coaches, recruiters, scouts, clubs, academies, brands and organizations.

We do not:

• Guarantee recruitment opportunities;

• Guarantee brand endorsements;

• Verify every individual third-party user;

• Endorse any coach, recruiter, team, or organization.

Parents and athletes are responsible for evaluating opportunities and exercising appropriate caution.

11. Health and Participation Disclaimer

Participation in sports involves inherent risks, including injury, illness, disability, or death.

The Platform:

• Does not supervise athletic activities;

• Does not certify athlete fitness;

• Does not guarantee safety.

Parents remain solely responsible for decisions regarding athletic participation and medical care.

12. Privacy

Our collection and use of personal information are governed by our Privacy Policy.

Where required by applicable law, parental consent will be obtained before collecting personal information from minors.

13. Intellectual Property

All Platform software, branding, graphics, content, trademarks, and technology are owned by or licensed to the Platform.

You may not:

• Copy;

• Reverse engineer;

• Distribute;

• Modify;

• Commercially exploit

any Platform materials without written permission.

14. Suspension and Termination

We may suspend or terminate accounts for:

• Violations of these Terms;

• Fraudulent activity;

• Safety concerns;

• Legal compliance requirements.

Parents may request deletion of a minor's account, subject to legal and operational retention requirements.

15. Disclaimer of Warranties

The Platform is provided "as is" and "as available."

To the fullest extent permitted by law, we disclaim all warranties, including:

• Merchantability;

• Fitness for a particular purpose;

• Non-infringement;

• Accuracy of information;

• Uninterrupted availability.

16. Limitation of Liability

To the maximum extent permitted by law, the Platform and its affiliates shall not be liable for:

• Indirect damages;

• Consequential damages;

• Lost opportunities;

• Lost profits;

• Data loss;

• Personal injury arising from third-party activities or athletic participation.

Our total liability shall not exceed the amount paid by you to the Platform during the preceding twelve months, or $100 if no fees were paid.

17. Indemnification

You agree to defend, indemnify, and hold harmless the Platform and its affiliates from claims arising out of:

• Your use of the Platform;

• Content you submit;

• Violation of these Terms;

• Violation of applicable law;

• Activities conducted through your account.

18. Changes to Terms

We may update these Terms from time to time.

Material changes will be communicated through the Platform or by other reasonable means.

Continued use after updates constitutes acceptance of the revised Terms.

19. Governing Law

These Terms shall be governed by the laws of England, without regard to conflict-of-law principles.

Any disputes shall be resolved in the courts located in England.

20. Contact Information

For questions regarding these Terms:

RR Sports Agency

7 Bell Yard. London. SW2A 2JR

hello@teenathletesportal.com

Parent Consent Acknowledgment

By checking the box, you certify that:

• I am the parent or legal guardian of the athlete identified in this account.

• I have read and agree to these Terms of Use.

• I consent to my child's use of the Platform.

• I consent to the collection, use, and sharing of my child's information as described in the Privacy Policy.

• I understand that participation in sports and use of athlete-profile services involves risks and responsibilities.

• I agree to be responsible for my child's use of the Platform.

Privacy Policy

Effective Date: 16th July 2026
Last Updated: 10th September 2026

1. Who we are

Teen Athletes Portal (TAP) is operated by The TAP Sports Group Limited, company number 16877833, registered in the United Kingdom.

The company is responsible for deciding how personal information is used during the TAP pilot.

For privacy questions, requests or safeguarding concerns, contact:

Ms Jo Robertson
jo@teenathletesportal.com

Registered office: 167-169 Greater Portland Street. 5th Floor. London. W1W 5PF

2. About the pilot

The TAP Youth Rugby Pilot is for boys and girls aged 13–19 in the UK and South Africa.

TAP manually reviews applications and publishes a limited athlete profile after approval. There are no participant account controls or private organisation access areas during this pilot. Profile changes and enquiries are managed directly by TAP.

3. Information we collect

We receive information supplied through the application form and subsequent correspondence. This includes information about the athlete, their rugby experience, their photograph, and parent or guardian contact details where applicable.

We also keep records of confirmation, profile approval, corrections, enquiries, sharing permissions and participation dates.

If you subscribe, Stripe processes the payment. TAP uses the necessary payment confirmation and subscription information to manage your profile.

Please do not send identity documents, medical records or other sensitive information unless TAP has explained a specific need and a suitable way to provide it.

4. How we use information

We use information to:

·        Assess eligibility and review applications.

·        Confirm parental involvement for athletes under 18.

·        Prepare and maintain an approved public profile.

·        Contact you about corrections, enquiries and participation.

·        Manage the free period and any subscription you choose.

·        Respond to privacy requests, complaints and safeguarding concerns.

·        Keep necessary records of decisions and permissions.

Providing information is voluntary, but we cannot progress an application without the information and approvals needed to operate the pilot.

Applications and publication decisions are reviewed by a person. They are not approved automatically.

5. Our grounds for using information

We will explain the lawful basis for each use of personal information.

Where we rely on consent, it can be withdrawn by contacting us. Withdrawal does not affect the lawfulness of processing undertaken before withdrawal.

6. Parental involvement and approval

For athletes under 18, TAP first emails the named parent or guardian to confirm their involvement before progressing the profile. If confirmation is not received, the application does not proceed.

Following review and any corrections, TAP sends the proposed profile to the parent or guardian for approval before publication.

Young athletes can also contact TAP about their information or raise concerns. Their own privacy rights and wishes will be considered.

Athletes aged 18–19 make their own decisions and receive communications directly. TAP will review permissions and contact arrangements when a participant turns 18.

7. What visitors can see

An approved profile is visible to all website visitors and contains only:

·        The approved headshot.

·        First name and first letter of surname.

·        Age group.

·        Country.

Full application information, full surname, date of birth, contact details, school or club details and other sporting information are not published as part of the pilot profile.

8. Enquiries and sharing

Organisations do not have access to private applications.

When an organisation enquires about an athlete, TAP checks the enquirer’s identity, role, organisation and purpose before progressing the enquiry.

TAP then explains the enquiry to the parent or guardian or the adult athlete and identifies the information requested. Only specifically agreed information is shared, after permission is recorded. No reply means no information is shared.

Initial communication stays through TAP. Permission for one enquiry does not authorise future disclosures or automatically include personal contact details.

We may also disclose necessary information where there is an appropriate legal basis, for example to meet a legal obligation or respond to a serious safeguarding concern. These situations are assessed separately from sporting introductions.

9. Storage and service providers

Original applications and photographs are held in TAP’s paid Google Workspace mailbox, profiles@teenathletesportal.com. Within TAP, access is limited to Ms Robertson.

A temporary photograph copy may be prepared on a protected laptop for publication and deleted after the published image has been checked.

Approved public content is stored through the website provider.

10. International processing

Our service providers may process information in countries outside your own country.

11. How long we keep information

Our proposed pilot retention arrangements are:

Active participation: necessary information is kept while the profile remains active, with obsolete and duplicate information removed.

Unanswered applications: a reminder is sent after 14 days. The application closes after 30 days without a response to the original confirmation or correction request, with deletion within a further 30 days.

Declined applications: application information and photographs are deleted 30 days after the decision is communicated, unless an unresolved matter justifies limited retention.

Free period ending: the profile is hidden at expiry if no subscription is taken. It remains available privately for a further 30 days to allow subscription, then the profile, photograph and routine application information are deleted if no subscription is taken.

Withdrawal: the profile is hidden promptly after verification of the request. Routine information is normally deleted within 30 days, subject to justified exceptions.

Consent and decision evidence: a limited record is retained for 12 months after closure to answer questions about permissions and how the application was handled.

Routine correspondence: deleted within 90 days after closure. Application attachments follow the earlier application and photograph deadlines.

Accounting, safeguarding and dispute records: necessary records may be retained separately for a justified period.

12. Free period and subscription messages

The three-month free period starts when the approved profile is published.

TAP will email a subscription invitation with a Stripe link 14 days before expiry and, if no subscription has been taken, a reminder seven days before expiry. No paid subscription starts automatically.

At expiry, a non-subscribing participant is told that the profile has been hidden and will be deleted after 30 days. If they subscribe during that period, visibility is restored once payment is confirmed.

13. Website information and cookies

The website and its supporting services may process technical information when you visit or submit a form.

14. Your rights and concerns

Depending on the applicable law and circumstances, you may ask to access or correct information, request deletion, restrict or object to processing, withdraw consent, or receive information in a portable format.

These rights belong to the athlete in relation to their information. A parent or guardian may act on their behalf where appropriate. TAP may need to confirm identity and authority before responding.

Contact jo@teenathletesportal.com. We will respond within the applicable legal time limits and explain any justified limits on a request.

You may also raise a complaint with the UK Information Commissioner’s Office, at ico.org.uk, or the South African Information Regulator, at inforegulator.org.za, as applicable.

15. Changes to this notice

We will update this notice if the pilot’s arrangements change and notify affected participants of material changes.

Where a new use requires fresh consent, we will ask for it. Continued use of the website will not be treated as consent to a new use of personal information.